Systems Make The World Go Round Systems enable the automation of tasks, ensure consistency and standardise quality. Many businesses know the importance of creating systems; the problem is, they don’t have an effective way to store, organise and distribute these processes and they aren’t sure where to start. Folders full of paper and reams of booklets, manuals and ‘staff handbooks’ are the hallmark of a business in need of a digital systemisation platform. The thing about that paper mountain is that it usually sits on shelves gathering dust instead of being used to increase productivity and make life easier. No sooner than you’ve printed and distributed a new manual then it needs to be updated and the whole process begins again. Reminding employees where they can find handbooks and guides is frustrating and endless when they have to sort through multiple copies of physical booklets. It’s hard enough when you’ve kept up to date with changes and revisions, let alone when you have multiple copies of various editions without knowing where to find what you need. Traditional Operations Manuals Don’t Work Let’s face it, the never-ending cycle of maintaining physical copies of operation manuals, systems or staff handbooks is a waste of time when they go out date almost instantly, needing to be reprinted and replaced individually. Even storing files electronically on a network or online drive is tenuous, with files easily lost, deleted or misplaced. It’s clear that the traditional way of systemising businesses doesn’t work or, at best, is highly inefficient and ineffective. Even some apparently modern solutions are not the safest or easiest option.
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March 2018
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